COMPETITION RULES 2017
Article 1: OBJECTIVES OF THE COMPETITION
Citadelles du Vin international wine and wine spirit competition is organised in order to:
• Endorse, honour and present the best wines/wine spirits to buyers and consumers around the world by undertaking actions that target both the trade and the general public to help promote award-winning wines and boost sales.
• Organise or take part in professional events in France or abroad (such as Vinexpo Bordeaux and Vinexpo Hong Kong), to provide good visibility and facilitate contacts with professionals in the fields of tasting, the media and purchasing.
• Do everything possible to guarantee the best selection of wines / wine spirits from around the world, judged with complete impartiality and totally independently.
• Encourage the production of fine wines and stimulate their intelligent consumption as a civilising influence.
• Enhance the technical and scientific level of participants.
• Contribute to the spread of wine culture.
Article 2: PRODUCTS ADMISSIBLE IN THE COMPETITION
The competition is open to all wines, special wines, dessert wines and wine spirits made according applicable legislation:
• in the country of origin, for countries outside the European Union,
• in Europe, for products from EU member states,
• in France, for French products.
All these products must be labelled with an indication of the country of origin where the grapes were harvested and vinified. All these products must be packaged for sale in containers with a maximum volume of 2 litres.
Article 3: REGISTRATION PROCEDURES
All participants must submit a duly-completed registration form corresponding to the product presented and make the relevant payment by check or bank transfer (postal registration) or by credit card (online registration) to the Citadelles du Vin by 28 February 2017.
The COMPANY NAME or the NAME indicated in the ‘IDENTIFICATION OF THE PARTICIPANT’ section, as well as the ‘IDENTIFICATION OF THE PRODUCT’ section will be used on the DIPLOMA, the LIST OF AWARD WINNERS, and all CORRESPONDENCE. Incomplete forms will not be registered and the product will not be presented in the tasting.
No fees will be reimbursed in that case.
Registration fees are as follows:
• € 168 exclusive of VAT for 1 registered product.
• € 161 exclusive of VAT per product, for 2 registered products.
• € 141 exclusive of VAT per product, for 3 or more registered products.
These fees must be paid on registration.
If the registration fees have not been paid, the wines/wine spirits will not be presented in the competition. In compliance with European legislation, the organisers of an international event held in France are obliged to add 20 % tax (French VAT) to fees paid by all French participants, as well as those from the European Community who do not submit a VAT number. An invoice is sent to each participant by return.
In case of cancellation, the organisers retain all fees paid on registration, irrespective of the reasons for cancellation by a participant or by the organisers, except in the case stipulated in the last paragraph of Article 12.
Article 4: SAMPLES
Samples presented for the competition must be taken from a homogeneous batch intended for consumption, on the day the product is registered, and presented in containers with a nominal volume not exceeding two litres, fitted with non-reusable closing devices. The minimum volume of the batch presented shall be at least 1,000 litres. Samples from smaller batches may be admitted to the competition, provided the total volume is no less than 100 litres.
For each entry, participants must send before 31 March 2017: for wine: 6 BOTTLES, for spirit: 2 BOTTLES.
These bottles must be labelled (with the final label).
Labelling of products made in EU member states must comply with EU legislation and those from other countries must comply with applicable legislation in the country of production.
Samples must be accompanied by:
- Analysis results less than one year old, identifying the samples, showing batch numbers, and giving values for the following analytical parameters:
• actual and potential aclohol content by volume at 20°C, expressed in % vol,
• sugars (glucose + fructose), expressed in g/L,
• total acidity, expressed in mEq/L,
• volatile acidity, expressed in mEq/L,
• total sulphur dioxide, expressed in mg/L,
• sparkling wines: over pressure due to carbon dioxide, expressed in bars.
- The statement of entitlement for wines entitled to a protected appellation of origin or geographical indication or the certification request for French products not entitled to a geographical indication presented with an indication of their vintage or grape variety or an official document proving the origin of non-French products.
- A consignment note: participants must ship their samples DDP (delivered duty paid, CRD for France, with shipping costs, customs’ duties and taxes paid by the sender).
Samples must be shipped to the following address: Citadelles du Vin - Rue Ulysse Laîné - 33710 BOURG - France.
Indicate the sender’s name on the package and write: «SAMPLES FOR COMPETITION, WITH NO COMMERCIAL VALUE».
Participants using the platform service must compulsorily deliver their samples at the address of the chosen platform between 13 and 17 March 2017. In case of damage to your wines during shipment, the maximum transporter’s liability is established by law at 8.33 DTS per kilo gross weight for general freight and 17 DTS per kilo for air freight. Compensation is payable on presentation of the delivery note mentioning the reservations, which must be signed and stamped by the platform that received the goods.
Any samples received after the due date; that do not correspond to the registration form; or not registered in advance (art. 3) will not be presented for tasting but remain the property of Citadelles du Vin.
Article 5: SAMPLES CLASSIFICATION
Samples admitted to the competition are placed in a special container during tasting to hide the shape of the bottle and ensure their anonymity. The original corks are changed before the competition. The samples are classified, divided into groups by product type, and presented for tasting according to their vintage, sugar content, and the aromatic intensity of the grape variety.
If fewer than three samples are registered in a particular category, they will not be included in the competition. The registration fees will be reimbursed in that case.
Article 6: SAMPLE QUALITY CONTROL
As the competition organisers need to ensure that the award-winning samples are representative of the whole batch, they may organise a prior inspection, appointing their own approved technical experts to take samples of the batches entered in the competition, anywhere in France or around the world. These samples may be analysed for comparison with the initial samples submitted.
Article 7: TASTING PANELS
Each wine/spirit is tasted by a panel of 5 tasters. All the judges have technical expertise in tasting. Most are oenologists. The judges are selected from a list of wine professionals.
Each jury has a president, whose duties include liaising with the organisers and ensuring that the jury functions properly.
The competition organisers collect sworn statements from panel members, disclosing any direct or indirect links with firms, establishments, professional organisations, or associations whose activities, products, or interests may concern wines/wine spirits presented in the competition.
O.I.V. has delegated an expert for the full duration of the competition. He submits a report on how the competition took place. Based on this report, or due to any other information they have received, O.I.V. can withdraw their approval at any time.
Article 8: SPECIAL PRIZES
Special prizes are awarded every year for categories chosen by Citadelles du Vin : type of product, country, appellation, etc. These Prizes are awarded to products that obtain the best score in their category in the first or second tasting session, provided that over 10 samples have been entered in the category concerned.
Article 9: AWARDS
The organisers award Citadelles d’Or, Citadelles d’Argent to the samples that obtain the best scores. Medals may not be awarded to more than 30% of the samples presented in the competition. Awards are only granted if at least 3 different competitors have entered the competition or category concerned. The winners reserve the right to publish the results for their wines.
Article 10: NOTIFICATION OF AWARDS
Each participant will be informed of the competition results by post. This letter is the only official notification that a wine has received an award. It specifies the name of the competition, the category the product was competing in, the type of award, the identity of the wine, the stated volume, and the name and address of the owner, as well as the score obtained. Winners are given personal access to the competition website to obtain an oeno-graph (graphic image of the tasting notes).
Citadelles du Vin issues a diploma to each winner and a trophy to each special prize winner.
So that winners can display their awards on their bottles, the organisers offer the following products for sale to winners:
- adhesive MEDALS,
- RIGHTS (to reproduce a medal).
Winners who wish to reproduce medals won at Citadelles du Vin on their labels, must apply for these rights. The awards obtained can only be displayed by these means. All unauthorised copies are strictly prohibited and punishable by law. The number of adhesive medals supplied or rights granted for an award-winning product shall not exceed the number of bottles declared on the registration form.
Specimens are sent out when the awards are announced, with an order form valid for 1 year only.
Article 11: LEGAL AND CONTRACTUAL PROVISIONS
Citadelles du Vin organisers reserve the right to have award-winning samples analysed by an approved laboratory and take any subsequent steps they may deem necessary.
Operators who entered an award-winning wine/spirit in the competition and the organisers are each obliged to retain a sample of the wine or spirit in their possession, accompanied by its REGISTRATION FORM and analysis results. These samples shall be made available to inspectors for one year starting from the competition date. After that date, the bottles may be used for promotional or training purposes.
Samples that have not won awards are immediately available for use by Citadelles du Vin.
The REGISTRATION FORM and analysis results shall be made available to inspectors for five years starting from the competition date.
Entrants are legally liable for all information entered on the registration form. Citadelles du Vin may check its accuracy by all legal means, particularly concerning the conformity of the product found on the market with the control sample held by Citadelles du Vin.
The Bordeaux Court of First Instance (France) has sole jurisdiction in case of any challenge or dispute with Citadelles du Vin, irrespective of the nationality of the opposing parties. Only the French texts of documents issued by the competition have any official validity.
The Inspection Commission, consisting of at least 3 members, together with the CDV (Concours Des Vins) association, are solely responsible for ensuring compliance with the competition rules and submit the following to the Direccted’Aquitaine:
• 2 months before the competition is held: a statement specifying the date and location of the competition, as well as the competition rules.
• Within 2 months after the competition, at the latest: minutes signed by the Head of the Inspection Commission, confirming that the competition was held according to the regulations and including, in particular:
◊ The number of products presented in the competition, overall and by category
◊ The number of award-winning products, overall and by category.
◊ The list of award-winning products and the details identifying each award-winning product and its owner.
◊ The percentage of award-winning products in relation to the number of wines presented.
◊ The number of awards and a breakdown by type.
Article 12: CASES OF FORCE MAJEURE
The organisers cannot, in any case, be held liable if an external event prevents the competition from being held under normal conditions. If a case of force majeure prevents the competition from being held on the initially scheduled date, the organisers agree to organise the tasting again within 8 weeks. If they are unable to do so, any compensation to registered entrants may not exceed the reimbursement of their registration fees.
The viticultural competition (outside of spirits) is officially approved (decree of January 10th, 1996 - Official Journal of January 27th, 1996) and the awards given may be used in all forms of advertising subject to certain conditions (art.10).